**Africa RISING ESA review and planning meeting**

03 - 05 September 2013
Sunbird Capital Hotel, Lilongwe, Malawi
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Logistics

ENTRY VISA
Travellers from most countries do not need a visa for stays shorter than 90 days, others can obtain the visa upon arrival, and some need to apply at the Malawi Embassy in their country of residence. Kindly consult the attached list for details of visa requirements and costs.
On the request of the traveller, IITA Malawi will apply for a visa on behalf of the traveller and then an authorization letter from Immigration will be issued to allow the traveller to land in Malawi and obtain a visa at the airport upon arrival.
AIRPORT TRANSFERS
All participants arriving through Kamuzu International Airport and who have communicated their arrival details will be picked up by IITA Malawi drivers. The drivers in charge will be holding a piece of paper labeled IITA-Malawi, Africa RISING Delegates and be wearing an IITA T- shirt, waistcoat or cap .
Review and Planning Meeting, September 2013FLIGHT RESERVATION/TICKET RECONFIRMATION
Participants wanting to have their tickets reconfirmed or flights changed are kindly advised to submit their tickets on the first day of the workshop to the workshop assistants.
CLIMATE AND CLOTHING
Climate: September falls in the summer season in Malawi. The temperature ranges between 25 and 35 degrees.
ACCOMMODATION
All participants coming from outside Lilongwe for meetings from 3rd to 5th September 2013 will be staying at Sunbird Capital Hotel in Lilongwe. Those for meetings from 6th to 7th September 2013 will be accommodated at Sunbird Livingstonia Beach Hotel in Salima. IITA will make reservations on your behalf after receiving your arrival and departure details. Transport between Lilongwe and Salima will be arranged by IITA Malawi.
MEALS
All workshop participants staying at both hotels, Capital and Livingstonia are on half-board, which includes breakfast and lunch. Non-hotel residents will be provided with lunch.
Breakfast, lunch and dinner will be served in the hotels’ main restaurants. Tea/coffee breaks will be served at the meeting area.
MEETING VENUE
The workshop on 3rd-5th September will take place in the Viphya conference room and the following additional rooms will be provided for breakout groups: Kauma and Kankhande conference rooms.
SOCIAL EVENT
The organizers will invite participants to a cocktail reception on Tuesday 3rd September 2013 at 19:00 hrs in Mulanje Room at Sunbird Capital Hotel.
EXPENSES/REIMBURSEMENTS
There are two types of workshop participants, those who are self-sponsored and IITA sponsored, respectively. IITA will cover travel costs and half per diem for the sponsored participants only. These participants are required to submit their boarding passes, visa fee receipt and any other travel related costs to the meeting secretariat desk (Mr. Davie Botie or Miss Agnes Mkandawire) on the first day of the workshop. Self-sponsored participants are expected to cover their own accommodation and subsistence costs. All participants will be provided with already paid lunches and airport pickup.
Sunbird Capital Hotel and Sunbird Livingstonia Beach Hotel accept the following credit cards:
Master Card VISA Card Diners Club Card American Express Card
CURRENCY/BANK
The official currency in Malawi is the Malawian Kwacha, abbreviated as MWK. As at July 2013 the indicative exchange rate is USD 1 = MWK 330. Major foreign currencies (USD, EURO, and GBP) can be exchanged at International Airport, banks, and bureau de change. It is most advised to carry US Dollars, Euros or GBP.
SECURITY
As in most major international cities, sensible security measures should be observed. Lilongwe has its share of personal security problems (street mugging), therefore you are advised to take necessary precautions to avoid being the victim of crime.
Please observe the following:
Leave your valuables in the hotel safe and only carry small amount of money. It is advisable to hire a recommended taxi if you wish to move around. For your personal safety avoid dark, deserted streets. Do not respond to strangers accosting you outside the compound or in the street.
HEALTH/VACCINATION CERTIFICATE & FIRST AID FACILITIES
All visitors travelling to Malawi should have valid International Certificate of Vaccination against yellow fever. Travellers are at high risk of contracting malaria. It is advisable to take anti-malaria medication prior to arrival, during your stay and for a short time after returning home.
In addition take other personal protective measures, such as the use of insect repellents to reduce malaria risk.
FIRST AID FACILITY
Sunbird Capital Hotel and Livingstonia Beach Hotel have the first aid facilities in the office of the Duty Manager and it is open for 24 hrs. In case of any health problem please ask for the Duty Manager in his/her office or ask at the Reception
INTERNET SERVICES
The Sunbird Capital Hotel in Lilongwe and Sunbird Livingstonia Beach Hotel in Salima have wireless internet facility. There are also hotspots for other wi-fi providers such as Skyband whose wi-fi cards are sold in the hotels’ Business Centres.
IMPORTANT PHONE NUMBERS
You can have the following quick reference telephone directory in case any need arise especially for participants who will not provide their travel details up to 1st September 2013. They should get assistance from below numbers on how to get to the Hotel.
SERVICE UNITS
OFFICE
MOBILE
Sunbird Capital Hotel
00265-1-773388
Sunbird Livingstonia Beach Hotel
00265-1-263348
IITA-Malawi Administration:
Davie Botie - Station Administrator
00265-1-707014/022
00265-999578578
Agnes Mkandawire - Administrative Assistant
00265-1-707014/022
00265-888356087

Travelling to Malawi

See document here:

Travelling to Malawi

Health & Vaccinations A yellow fever vaccination certificate is required from travelers arriving from, or transiting through, infected areas. Following WHO guidelines issued in 1973, a cholera vaccination certificate is not a condition of entry to Malawi. Malaria risk exists all year throughout the country. The predominant malignant falciparum strain is reported to be highly resistant to chloroquine and resistant to sulfadoxine-pyrimethamine. The recommended prophylaxis is mefloquine.

Visa Requirements

To apply for a visa, the passport must be valid for at least 6 months beyond the date of intended departure. Visas are required from nationalities of all countries except the following: CATEGORY A: Note: All countries listed in Category A, do not require a visa if they are intending to stay in the country for a maximum of 90 days after which they will require a visa

Antigua and Barbuda Australia Bahamas Barbados Belgium Belize Brunei Canada China (Republic-Taiwan) Cyprus Denmark Dominica Republic Fiji France Gambia Germany Ghana Grenada Guyana Iceland Israel Ireland Italy Jamaica Japan Kenya Kiribati Lesotho Luxembourg Madagascar Malaysia Maldives

Malta Mauritius Maldives Mozambique Namibia Nauru Netherlands New Zealand Norway Papua New Guinea Portugal Samoa (Western) San Marino Seychelles Sierra Leone Singapore Solomon Island South Africa Sri-Lanka St. Vincent and the Grenadines Swaziland Sweden Tanzania Tonga Trinidad-Tobago Tuvalu Vanuatu Zambia Zimbabwe Uganda United Kingdom of Great Britain and Colonies United States of America

CATEGORY B:

(b) Nationals of Commonwealth countries (except Cameroon, India and Nigeria) do not require a visa if they are intending to stay in the country for a maximum of 90 days after which they will require a visa.

CATEGORY C:

(c) Nationals of Iceland, Israel, Madagascar, Nepal, Norway and San Marino do not require a visa if they are intending to stay in the country for a maximum of 90 days after which they will require a visa.

Note: Visitors can extend their stay by obtaining a residence permit, valid for 6 months from date of entry.

TYPES OF VISA | COST : Tourist and Business Validity

VALIDITY	AMOUNT US$
Transit(same day)	US $70.00
3 months single entry from date of issue	US $70.00
6 months multiple entry from date of issue	US $150.00
One year multiple entry from date of issue:	US $250.00

Applications should be sent to the Consulate (or Consular section at Embassy)

Application Requirements

(a) 2 Visa application forms Visa Application Form

(b) 2 passport-size photos

(c) Fees

(e) Onward ticket

(d) Valid passport

(f) Proof of means of support during residence in country.

(g) Letter from company/sponsor, where required.

Please note: that in most cases, applications will be processed in 5 working days. However, for nationals of India, Nigeria and Pakistan, applications may take up to 4 weeks.
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